New Features Guide For Facilitators
We are continually making changes and updates to the Baby Café USA Web Site by adding new features and reports. To keep you, our BC Facilitators, informed, we have created this page which contains a listing of all new enhancements, when they were implemented and a description of their purpose.
Parent Registration Count by Zip Code Reports (August 2023)
These reports were created at the request of a specific Baby Café Facilitator and their Sponsoring Organization. Parent Registration Count data is available by Year and Month as well as by Baby Café and Cluster. There are two version of the report:
These reports were created at the request of a specific Baby Café Facilitator and their Sponsoring Organization. Parent Registration Count data is available by Year and Month as well as by Baby Café and Cluster. There are two version of the report:
- Version 1 is specifically for Facilitators and the selection of the Baby Café Cluster is driven by the user's log-in credentials.
- Version 2 is designed for all Baby Café personel and the Cluster ID is manually selected.
BC Expense & Operations Survey Input Form Access from the BCUSA Web Site (May 2023)
Because many Baby Café Facilitators had difficulty accessing the 2022 Annual Expense & Operations Survey Input Forms using the links we delivered via e-mail, we have added direct access to the input forms through the BC-USA web site. There are two places where the survey input forms can be found:
Because many Baby Café Facilitators had difficulty accessing the 2022 Annual Expense & Operations Survey Input Forms using the links we delivered via e-mail, we have added direct access to the input forms through the BC-USA web site. There are two places where the survey input forms can be found:
- Option 1: In the "BC Staff Portal" drop-down there is a new item: "2022 Expense & Operations Survey Links" which takes you to a page containing launch buttons for both survey input forms.
- Option 2: At the bottom of the "For Facilitators" page there is a new section that has the launch buttons for both Survey Input Forms.
There is a new navigation link at the top of the "For Facilitators" page which allows you to quickly jump to the Survey Input Form section.
Several Café Facilitators have asked for a way to view their Survey Responses. So we have also added two new reports to the Survey Section, one for each survey. These reports enable you to VIEW, EDIT & DOWNLOAD any Expense or Operations Survey Response that you have already created. They are a good way to review and trend your answers from past surveys.
Parents can now Register without providing their Email Address (May 2023)
To better support parent privacy, we modified the Baby Café Registration Input Form to allow Parents to enter their Registration and Demographic data without having to include their email address. The default form prompts parents to enter and confirm their email address. But now there is a new option which allows parents to check a box if they don't wish to provide their email address or don't have a valid one.
To better support parent privacy, we modified the Baby Café Registration Input Form to allow Parents to enter their Registration and Demographic data without having to include their email address. The default form prompts parents to enter and confirm their email address. But now there is a new option which allows parents to check a box if they don't wish to provide their email address or don't have a valid one.
Quick Reference Reports for Facilitators - Parent Registration Count & Baby Café Session Count (February 2023)
These reports make it easy for Baby Café Facilitators to find out how many new parents registered and how many sessions a Café or cluster has held. The launch button for the reports is found at the very top of the Baby Café Current Reports Page.
These reports make it easy for Baby Café Facilitators to find out how many new parents registered and how many sessions a Café or cluster has held. The launch button for the reports is found at the very top of the Baby Café Current Reports Page.
The Baby Café Session Counts are determined from both Parent Attendance Data and Staff Attendance Data. All report data is available by Year or Month and by Café or Cluster.
Additional Count Fields added to the Staff Attendance Reports Process (February 2024)
By request, we've added 3 new count fields to the Staff Attendance Data Input Form. These counts are for the number of mom's consulted with outside of the Baby Café environment, i.e. Phone Consultations, In-Home Consultations and/or Hospital Consultations. These counts can be entered in association with an existing Baby Café Session or under a separate date.
On the Staff Session Attendance Input Form, a new Session Type has been added for Off-Site counts that do not occur on a date where a Baby Café session was held: "Off-Site Consulting Only".
By request, we've added 3 new count fields to the Staff Attendance Data Input Form. These counts are for the number of mom's consulted with outside of the Baby Café environment, i.e. Phone Consultations, In-Home Consultations and/or Hospital Consultations. These counts can be entered in association with an existing Baby Café Session or under a separate date.
On the Staff Session Attendance Input Form, a new Session Type has been added for Off-Site counts that do not occur on a date where a Baby Café session was held: "Off-Site Consulting Only".
Below the "Baby Café Session Attendance Information" section there is a new section asking "Were Moms consulted with outside of the Baby Café Setting?". This is where the #of Phone Consultations, #of In-Home Consultations and #of Hospital Consultations are entered:
These new count fields have also been added to both Staff Attendance reports: the "Staff Session Attendance Update Report" (found on the For Facilitators Page) and the Monthly & Yearly "Staff Attendance Reports" (found on the Current Reports (2021 - Present) Page" where they are displayed by selecting the Report Type = "Off-Site Contacts".
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